EHCP Meeting Preparation Tool

Prepare for Your EHCP Meeting Calmly

EHCP meetings can feel overwhelming.

There are often many professionals in the room, a lot of information being discussed, and very little time to organise your thoughts while the meeting is happening.

This tool helps you prepare before the meeting.

It gives you a simple way to think through:

• what is working
• what is not working
• what your child needs
• what you want the school or local authority to understand

You do not need perfect wording.

You simply need clarity.

Take a few minutes to gather your thoughts before the meeting begins.

Sometimes that preparation alone changes how confidently a meeting goes.

Estimated time: about 5 minutes to prepare your thoughts before the meeting.

A calm preparation tool to help you organise your thoughts before an EHCP, annual review, SEN support, or school meeting.

Meetings can feel heavy before they even begin.

You may know what is wrong, but struggle to organise everything clearly in the moment. This tool helps you slow things down, gather the important points, and prepare with a clearer head.

Child and Meeting Overview

Child's name

School name

Year group

Meeting type

Primary area of need

Has the school acknowledged the concerns?

Main Concerns

What are the main concerns you want the meeting to address? What support is currently in place, if any? How is this affecting your child?

Evidence Check

Tick the evidence you already have available.

School reports SENCO emails or communication Medical or professional reports Behaviour logs or incident records Attendance records Work samples or academic evidence Parent notes or diary entries Previous meeting notes

Meeting Priorities

Choose up to three priorities that matter most right now.

Clearer support plan in school Request for more specialist provision EHCP needs assessment or reassessment Better communication from school Support for behaviour linked to unmet need Safer and more appropriate placement discussion

Your Key Notes

What key points do you not want to forget in the meeting? What questions do you want answered?

Please complete the main required sections before creating your meeting summary.